Specialized Agencies and Related Organizations
The registration of the representative of specialized agencies and related organizations of the UN system (ILO, FAO, UNESCO, ICAO, WHO, World Bank, IMF, UPU, ITU, WMO IMO, WIPO, IFAD, UNIDO, IAEA, WTO, UNWTO, CTBTO, and OPCW) follow the same procedures as for States.
1. Participation of specialized agencies and related organization with an office in New York
Accreditation of official delegations of specialized agencies and related organizations is handled by the United Nations Protocol and Liaison Service via an online system “eAccreditation”. For accreditation to the Conference, official delegations are advised to go through their respective observer missions and offices in New York, who have already been registered with the eAccreditation system. Delegations are strongly advised to coordinate with their offices in New York for timely submission of accreditation requests.
Accreditation requirements
Conference badges will be issued on the basis of the following mandatory accreditation requirements:
- Submit an official communication, with official stamp and signed by the head of chancery or an authorizing official, to the Chief of Protocol, Mr. Peter Van Laere, United Nations Protocol and Liaison Service (Attn.: Wai Tak Chua), at Room S-0201 or by fax to +1 (212) 963-1921), providing an authorized list of the members of the delegation (with names, functional titles, affiliations and nationalities) who require a Conference badge.
A copy of the same should also be sent to the General Assembly Branch, Division of General Assembly and Economic and Social Council ECOSOC Affairs Division, Department for General Assembly and Conference Management (Fax: +1 (212) 963-2155);
- Register online via “eAccreditation” at http://eaccreditation.un.int. This website is now open through 5 March 2015 for online registration for members of delegations. In order for a Conference badge to be issued, the following procedure must be completed:
Step 1: Log on to the website http://eaccreditation.un.int with the user name and password (for registered users only), then select “Create new request for WCDDR”
Step 2: Complete all mandatory fields [Please do not use acronyms and abbreviations.]
Step 3: Upload a photograph of the participant. [This is strongly recommended and please note photo specifications below.]
Step 4: Review all information carefully and submit
Passport-size colour photographs of all listed members of delegations are required. All photographs must be recent and taken not more than six months prior to the Conference. Failure to submit photographs at the time of online registration will result in delegates having to line up to be photographed at the Registration Centre in Sendai.
Review of accreditation requests
Upon verification of the information on the lists of delegations, the Protocol and Liaison Service will authorize badge applications submitted online. It is to be noted that no approval of a Conference badge will be granted prior to receipt of the official lists of delegations or letters of credentials/nomination. Please note that the review process may take up to 4-5 days.
Pre-accreditation in New York (Now through 5 March 2015)
Pre-accreditation in New York is now accepted for processing at the Protocol and Liaison Service in New York. Please follow the instructions specified above. Specialized agencies are strongly advised to make use of the pre-accreditation option in New York for all delegates who will participate in the Conference before the deadline of 5 March 2015, as this will simplify the process and prevent delays and inconvenience for delegates in Sendai.
Starting 9 March 2015, all official communications, including lists of delegations and Conference-related materials, should be faxed to the United Nations Protocol Accreditation Unit at the Registration Centre in Sendai. The fax number will be made available and posted on the Protocol website at www.un.int/protocol not later than 27 February 2015. Delegations may also obtain the fax number by contacting the Protocol and Liaison Service in New York (Tel: +1 (212) 963-7171).
On-site accreditation in Sendai (9 March 2015 through 18 March 2015)
On-site accreditation of specialized agencies and related organizations will be processed by the Protocol Accreditation Unit at the the Reception Center (Sendai International Center Station, 2-1 Aobayama, Aoba-ku, Sendai City) starting 9 March 2015 through 18 March 2015. Non-accredited delegates seeking on-site accreditation will be required to present proof of credential/letter of nomination, together with a passport or valid government-issued photo identification and to complete an on-site accreditation form. Upon verification and approval by the Protocol Accreditation Unit, delegates may proceed to the badging booth for a photo.
2. Participation of specialized agencies and related organizations without an office in New York
Specialized agencies and related organizations without an office in New York or not registered with the eAccredtation system, may skip the online registration but are required to follow the mandatory accreditation requirement above to submit an official communication providing an authorized list of the members of the delegation (with names, functional titles, affiliations and nationalities) to the Protocol and Liaison Service. It is important to include in the letter of nomination the name and email address of the focal point making the request in order to receive the email approvals.
